Since the start of the 2020 pandemic and the sudden shift to working from home, many companies have turned to Zoom as a solution for collaboration and video communication. In the early days of embracing Zoom, some companies did face problems with issues like ‘Zoombombing’, where uninvited guests made their way into meetings.
Fortunately, Zoom quickly responded to this issue and has since taken various steps to improve the security of modern Zoom meetings. Recently, the company released a blog sharing tips on how you can prevent disruptions and protect your meetings from unwanted guests.
Adjusting Your Zoom Environment to Suit You
Zoom notes that features like OnZoom, the marketplace for immersive experience allows users to create unique and secure experiences, specially designed for businesses. By adjusting the settings, users can control who has access to any feature. There’s also control settings available for Zoom video webinars, where users can set hosts, co-hosts, and panellists as the only people who can speak, share screens, and display video in a meeting.
Zoom users can access their Personal Meeting ID for Zoom Meetings and use the Waiting Room feature as a way to filter through the people requesting access to a meeting. Some of the management options offered by Zoom include:
- Allowing only signed-in users to join meetings: If someone not logged into Zoom tries to join your meeting, they’ll be shown a message showing them why they can’t join.
- Locking meetings: Locking a Zoom meeting means that no participants can join, even if they have the ID and password for your conversation.
- Two-factor authentication: You can generate random Meeting IDs when scheduling your events and set passwords that users have to enter to join.
- Remove disruptive participants: Using the Participants menu or Security icon, you can remove someone from a meeting easily. You can also allow participants to re-join the meeting if you like.
- Disable video: Hosts can turn another person’s video off, blocking unwanted or distracting video feeds.
- Mute participants: Hosts can mute and unmute individuals in the meeting, or mute everyone at once. There’s also a “mute upon entry” setting.
- Suspend participant activities: Hosts can pause a meeting to remove and report someone they don’t want in the conversation. Just click the Security icon and suspend participant activity to halt all audio, video, in-meeting chat, and more.
- Stop file transfer or annotation: You can toggle file transfer on and off for your meeting attendees. It’s also possible to remove annotations during screen sharing sessions.
- Disable private chat: Admins have the option to restrict participant chats when you’re hosting a meeting to prevent distractions.
- Report users: If you have an issue with a user, you can report them straight to the Safety and Trust Team at Zoom, who can review misuse of the platform.
Keeping Zoom Meetings Secure
Following a few initial hiccups, Zoom has gone above and beyond to ensure that its customers can enjoy completely secure and reliable video meetings in the age of remote work. Everything from full participant controls to the arrival of the new waiting room in Zoom can help you to manage who has access to your information and conversations. Meeting hosts can even customise their waiting rooms, adjusting settings for more control, and personalising the messages that users see.
from UC Today https://ift.tt/3lY1jPG
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