When it comes to conference rooms, one size does not fit all. Depending on the size of the business, and what they want to achieve, businesses will need specific solutions to use in different sized conference rooms. 

In the hybrid environment, conference rooms are now being used for more than just face-to-face meetings. Video meetings, training sessions, and presentations are only a handful of uses for these spaces and, providing there is the right solution in the room, alongside intelligent conference room equipment such as wireless presentation systems, room scheduling devices and room sensors for a more intelligent and efficient meeting rooms, businesses can ensure high levels of productivity, and avoid fatiguing employees by utilising collaboration spaces. 

When looking for the right solution, businesses need to consider what they want to achieve in the space. Do they need a camera that can pan and zoom? Or, will a fixed camera do? What kind of microphone do they need? And, what about the speakers? Conference rooms now also need to be able to make all participants in the room, as well as those joining remotely, feel engaged. 

The right solution will depend on the specific needs of each business. However, by taking the time to consider what they want to achieve, and what their employees need, businesses can ensure they are making the best decision for their collaboration spaces. 

Small – Conference room sizes are getting smaller as businesses downsize their physical footprints, but this doesn’t mean that the need for collaboration has diminished. 

In fact, with more employees working remotely, the need for effective collaboration solutions has only increased. When choosing a solution for small conference rooms, businesses can take advantage of a range of compact solutions from Yealink that integrate easily, and are low touch for set up and management, such as Yealink MeetingBar A20 & A30 which integrate the camera, microphone and speakers into an all-in-one system. 

Solutions that tick these boxes will ensure that businesses can make the most of their small conference rooms, and keep employees productive, no matter where they are working from. 

Medium – Conference rooms that are medium sized usually require a group of people to work together, in person and via video call.  

Conference rooms of this size also need to have a display technology that is large enough for everyone to see, such as a TV or monitor. Projectors are another option, but they can be more difficult to use in smaller spaces. For example, interactive whiteboards, like the Yealink MeetingBoard, combine the computing unit, a wide 65-inch touchscreen display, 4K camera, microphones arrays, speakers into one. Users can quickly and easily enjoy video conferencing and whiteboard collaborating with the device. 

Large – Conference rooms that are large are often used for all hands meetings or announcements to lots of people, whether in person and via video call. The best solution for these types of collaboration spaces is to have a camera that can capture everyone in the room, as well as a microphone that can pick up sound from all directions.  

This is especially important in rooms that are used for presentations and training. If participants can call in then they will need to be able to hear and see the specific person that is presenting, rather than a wide-angle view of the room. Designed for extra-large rooms, Yealink MVC960 uses multiple intelligent tracking cameras UVC86, ensuring everyone can be seen clearly as well as display a full angle view of the room.  

Trustworthy Vendor

Deciding to invest in meeting spaces is a big decision and needs to be carried out well. Without working out how the room will be used and which devices best achieve the goals of the business, lots of money can potentially be wasted on unused technology.  

Partnered with Microsoft and Zoom, Yealink provides a full range of products for all sized conference rooms. Their products are compact and easy to use, making them ideal for small conference rooms. 

But multi-camera solutions with AI features are perfect for large spaces, showcasing the depth of knowledge and devices that are available at Yealink. Another benefit for end users when they choosing a one-stop provider like Yealink is that lower management costs, while boosting IT productivity because of unified management for all devices. No matter what size conference room, Yealink has the perfect solution. 

 

 



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