What Is RingCentral Webinar?

RingCentral Webinar was created with events like internal all-hands meetings and social gatherings in mind and is now available as a free beta. RingCentral has released a webinar solution as a new and valuable addition to its Message, Video, Phone (MVP) platform.

RingCentral Webinar is an add-on that makes it easy to hold virtual meetings and online workshops with thousands of participants. Aside from hosting any meaningful online event, it allows for a straightforward user interface and feature-rich host controls. The interactive question and answers (Q&A), poll, and chat can help businesses and organizations reach their goals.

How Does RingCentral Webinar Work?

The webinar function is handily placed alongside other communication tools like the message, video, and phone (MVP) on the RingCentral desktop and mobile apps. As a result, all meetings, conversations, messages, and webinars are kept on the same platform.

RingCentral has made it simple for guests and participants to join by browser, mobile app, or whatever device they are using without having to download an app or browse the page for the option to participate via a web browser. With marketing statistics, polls, and audience Q&A, RingCentral makes it simple to track overall webinar quality. During a webinar, participants can not only listen to the host’s audio, but see what the presenter is providing, engage in one-on-one talk (Q&A) with panelists, and react to surveys within the meeting.

Key Features of RingCentral Webinar

In this digital age, we have all participated in webinars, and they’re not always easy to attend, and hosting them can be even more nerve-wracking. RingCentral makes webinars easier by making communications and collaboration technology simple to set up, use, and administer. The webinar add-on comes with some features that make it more seamless, such as:

Features to help practice before launching the webinar

● Before the event, hosts and panelists carry out a dry run

● Users can choose from several virtual backgrounds, giving them a professional and polished appearance no matter where they are.

● Users can communicate privately with other presenters and keep the webinar on track using the panelist-only chat feature.

● Presentation overlay mode allows presenters to overlay themselves on top of their content. This way, visitors stay engaged with their material for extended periods.

1. Features to encourage participation among attendees

● Presenters are always highlighted in the camera to keep the audience’s attention.

● The auto-follow camera can automatically track presenters and keep them in the center.

● Flexible layouts allow presenters to select how their audience sees their webinar by adjusting the webinar view settings.

● Attendee queries may be easily tracked by popularity and upvotes in the Q&A section.

● Automatically record webinars and share recordings. Participants can watch recordings from any computer or mobile browser without downloading anything.

2. Features to control and optimize the webinar experience

● Webinar lock allows hosts to block new attendees or panelists from entering the webinar.

● The speaker can mute or unmute microphones for all current and new attendees.

● Turn video off or on for all current and new attendees, giving users complete control over their webinar environment and reducing distractions.

● Screen sharing is restricted to those presenting to keep things tidy.

● Users can remove any number of participants if the need arises.

● IT administrators can enforce settings for all webinar participants from the service web.

● The RingCentral Analytics Portal helps track the performance of webinars in real-time.

3. Feature to measure and monitor the webinar’s success

● Users may track real-time registration data and engagement stats with RingCentral Webinar’s marketing analytics.

● Polls, Q&A, and attendees reports allow users to integrate webinar registrations and streamline workstreams for marketing funnels and reporting via interfaces.

How to Get Started

Existing RingCentral customers can acquire a Webinar license from their account. They need to log into the RingCentral account online, go to Billing > Meetings, and then, under RingCentral Webinar, select Add Licenses. In the box underneath # of Licenses, the user can type in the number of licenses necessary. It is also possible to increase or decrease the number of licenses to be purchased. The pricing per license ranges from $40 for 100 people to $6490 for 10,000 people.

Users may see a notification stating that the maximum amount that their accounts can handle in one billing period is surpassed. This happens because RingCentral has established limits to safeguard clients from fraudulent activity or excessive usage. By contacting RingCentral Customer Service and verifying billing information, users may request an account limit increase and proceed with the transaction.

Next, an administrator needs to assign a RingCentral Webinar License to hosts. Here are the steps:

● Go to Billing > Meetings in the RingCentral online account.

● To assign a RingCentral Webinar license, go to RingCentral Webinar, select a license (whether for 100, 500, 1000, 3000, 5000, or 10000 people), and click Assign.

● Then, on the radio button for the user you want to assign, click Assign.

● On the Billings > Meetings > RingCentral Webinar tab, you’ll see the user with the allotted license.

● The Webinar Owner will be a user who has been assigned a license.

● The Webinar Owner can access and manage Webinars by going to Tools > Meetings > My Webinars.

Users must either be an account administrator or a user with administrator access to purchase and assign a RingCentral Webinar license. When users are assigned a RingCentral Webinar license, they become the webinar owner.

The Bottom Line

With RingCentral’s new webinar capability, users may quickly build and host webinars such as video meetings or phone conversations. Complex webinar scheduling, time-consuming end-to-end webinar management, and difficult visitor experiences are now a thing of the past. Hosting a webinar has always been tricky, but RingCentral offers an easy-to-use solution that allows anybody to host, administer, and participate in large-scale webinars.