Zoom Clips, a novel new video collaboration tool introduced in beta mode in August 2023, is now fully available worldwide. This intuitive tool allows companies to align staff members through immersive video clips, share knowledge, and preserve human connections.
At the same time, Zoom Clips offers a way to address the evolving challenge of meeting fatigue and overcome the common problems of synchronizing globally-distributed staff.
According to Zoom, video has become a crucial part of business collaboration. However, the way we use this communication medium is evolving. Not every team member has the time for endless scheduled meetings, and aligning staff with different schedules can be complex.
Zoom Clips gives co-workers a tool for powerful communication that transcends time zones and goes beyond the basics of instant messaging. Here’s everything you need to know about using Zoom Clips to boost productivity and staff collaboration.
What is Zoom Clips? Asynchronous Video Interactions
Zoom Clips is a new feature in Zoom’s impressive portfolio of collaboration and communication tools. It offers users a new way to interact asynchronously with contacts via video without arranging and scheduling traditional meetings.
The tool allows users to record a video via Zoom’s web portal, computer menu, or the Zoom app, customize various elements, and share those clips with team members. According to Zoom, the feature is designed to reduce the number of daily meetings users have to navigate and enhance asynchronous interactions.
With Zoom Clips, users can:
- Record video and screens simultaneously via a web portal, computer menu, taskbar, or the Zoom app.
- Leverage virtual backgrounds, noise suppression, and other features to boost the quality of video clips.
- Edit and customize each clip with a name, description, and tags.
- Cut and trim unwanted clip sections and add a clip thumbnail image to each recording.
- Set permissions for who can view a clip and generate links that can be shared internally and to external contacts.
- View video analytics, receive comments on clips, and leave comments on other videos.
- Manage, share, and search for clips securely within a unified content library.
Why Use Zoom Clips? The Benefits of Asynchronous Video
Tools for asynchronous communication and collaboration are growing increasingly important in today’s world of work. Teams are struggling to manage more meetings in their schedule than ever before. Additionally, as globalization increases, it’s becoming harder to align employees’ schedules in regions worldwide.
With Zoom Clips, companies can cut down on unnecessary meetings while preserving a culture of constant, insightful communication between teams. The solution also offers businesses an excellent way to distribute corporate announcements, training resources, and welcome messages.
While Zoom Clips isn’t the only asynchronous meeting tool on the market, it is a compelling option for companies already investing in Zoom products. The solution integrates well with Zoom’s wide selection of tools and leverages intuitive Zoom video conferencing features, like virtual backgrounds.
It’s also one of the few solutions that allows employees to maintain their content library, edit their clips, and even track engagement and colleague reactions.
How to Use Zoom Clips: Getting Started
Zoom Clips is available at no additional cost for all companies with a Zoom One subscription. Zoom One Basic users and many customers with other paid Zoom accounts can access “Zoom Basic” for free. This allows users to record up to 5 clips each (no more than 2 minutes long).
If you want to remove the limitations from your account, you can access “Clips Plus” for an additional fee of $6.99 per month.
Once you have the proper subscription, you’ll need to enable Zoom Clips for your account. To do this, visit the Zoom Web Portal, click “Settings,” and select the “Clips” tab. You can then toggle the “Clips” feature on or off and implement specific settings.
For instance, users can choose whether to allow users to download the shared clips and whether to set password requirements for each clip. There’s also the option to set up email notifications for whenever your clip:
- Gets its first viewer
- Receives a comment
- Receives a reply to a comment
How to Create a Clip on Zoom
With Zoom Clips enabled, users can create clips using the Zoom web portal, desktop app, and the Mac menu bar or Windows system tray. Regardless of your option, you’ll need to sign into your Zoom account and click the “Clips” option.
This will appear on the menu bar or navigation menu but may be hidden in some users’ “More” icons. Click on the “Create Clip” option, and a small window will appear.
Before you start the recording, you can adjust settings such as:
- Screenshare and video: Share your computer screen and video stream simultaneously. You can select the specific screen you want to share if you have multiple, and your screen will be highlighted in green. You can also share your screen with no video or just record your webcam video stream without screenshare.
- Audio, video, and display settings: Choose the preferred device for your audio and video from a drop-down menu. You can also select the ideal resolution for your final recording. Screen sharing and video options range from 720p to 1080p (automatic).
- Advanced features: In the “Advanced Settings” section, you can select and apply a virtual background, layout, or wallpaper to each clip. You can also use touch-up effects to improve your appearance or adjust for low light. Plus, there are options to toggle video mirroring and noise suppression on or off.
Users can also enter a title for their clip in the “Create Clip” window. This makes it easier to organize your content and find relevant clips later.
Once you’re ready, click “Start Recording,” a countdown timer will appear, ensuring you have time to prepare. While recording, you’ll also see a menu bar with icons to mute or unmute your audio, start or stop your camera feed, or pause your video. You can also cancel your recording by clicking on the trashcan icon.
When you’re done, click the “Finish” button to stop the recording, and the clip will be automatically uploaded to the Zoom Clips tab in the Zoom client or the library in the web portal.
Accessing and Sharing Your Clips
Zoom makes it easy to manage your recordings in one convenient environment. After you create your Zoom Clips, you can access them via the web portal or Zoom client. You can click on the “Clips” section in the navigation menu in the web portal. On the desktop client, you’ll see the “Clips” option on your menu bar at the top of the page.
Once you arrive on the Clips page, you can filter through your clips by clicking on “All Clips,” “My Clips,” “Starred,” or “Share with Me.” You can also switch between list and grid-based views.
If you want to find a specific clip, search for its name or keyword using the Zoom search box. You can filter your search results to show the last created, viewed, or modified clips first or arrange them alphabetically.
There’s also a “tags” box, which allows users to filter their search based on clips with assigned tags. After you find your clip, you can share it in a few different ways, including:
- Creating a link: Click the link icon to create a link shareable with internal and external team contacts.
- Downloading the clip: Select the download icon to download the clip to your computer and share it through email or a file-sharing app.
- Sharing with specific users: Click the “More” icon, followed by “Share,” to send your clip or link to your team members by entering their email addresses.
You’ll also be able to identify permissions for each clip, just as you can with Google Workspace docs. For instance, you can allow anyone at your organization or anyone with a link to access the clip or reserve the video for “only invited members.” You can also add a password to the clip by selecting the “More” button and clicking “Use Password Protection.”
Managing and Editing your Zoom Clips
Users can also manage and edit their clips within the Zoom Clips library. After accessing your Clips (using the methods above), click on the top left checkbox icon to select a clip you want to manage. You can use the Star icon to add a clip to your favorites list.
You can also see each clip’s number of views in the bottom left corner. Under the name of your clip, clicking on the “More” icon will give you tools to:
- Rename your clip
- Share your clip via link or download
- Star or un-star the clip
- Change your thumbnail
- Delete the clip
To change the components of the clip, users can use the “Volume” icon to adjust the clip’s volume and the speed buttons to slow down or accelerate your clip. The scissors icon will allow you to trim sections from your clip, while the “Fullscreen” icon increases the video’s size.
Users can also click the “Edit” tab on the top right of the page to:
- Edit basic information: Change your thumbnail, title, description, and clip tags.
- Add a call-to-action button: Insert a button with text and links on your clip.
- Edit the CTA: Change the button location, color, text color, button shape, and style.
- Add emoji reactions: Add emoji reactions to scenes in a clip.
Viewing Clip Comments and Statistics
To gather more insights into your clips and how they’re benefiting your team, Zoom offers analytical tools and comment options. Clicking on a clip and choosing the “Comments” tab on the top right will allow you to see, delete, and respond to comments shared by your team members.
If you want to receive notifications when people view, comment on, or reply to a comment on a clip, select the “Notifications” tab. Then click on the icon shaped like a bell to customize your notifications.
If you have a Zoom Clips Plus account, you can access the “Statistics” tab. This shows you the total number of views each clip has earned, as well as its:
- Completion rate
- Total number of reactions
- Total number of comments
If you delete any clips from your Zoom library, you can still access them for up to 30 days. To revive a deleted clip, head into the Zoom Clips section of the app and click the trash icon. Here, you’ll see a list of deleted clips. You can also search for the clip by file name, file size, owner, creation time, or deletion time.
To the right of the clip, click the “more” icon to restore a clip from the trash or permanently delete it. You can also empty your trash to delete all removed clips at once.
Simplifying Collaboration with Zoom Clips
At a time when Zoom is rolling out innovative new features like its AI Companion and Zoom Docs, Zoom Clips might not seem particularly transformative. However, this asynchronous collaboration tool could be handy for many companies.
Zoom Clips allows teams to access all the benefits of video communication without the headaches associated with scheduling and managing traditional meetings. Zoom Clips could be ideal for you if you want a new way to unify your teams or make sharing insights and announcements easier.
Remember, you will need to consider purchasing a Zoom Clips Plus subscription if you want to access all of the available features.
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