Businesses are evolving at an incredible rate. Digital transformation is accelerating, with new technologies emerging all the time to improve productivity and enhance customer service. At the same time, workplace strategies are changing, with increased adoption of remote and hybrid work.
To thrive in this new landscape, organizations are adopting new tools to align and enhance their workforce. For many, this journey starts with the introduction of unified communication (UC) tools, intended to boost collaboration, enhance productivity, and increase synergy between teams.
UC solutions can empower companies to reduce operating costs, increase performance, and unlock new opportunities, but innovation isn’t free. Without the right strategy, embracing UC solutions can be extremely costly, particularly as companies struggle to manage technology from different vendors, and across a host of platforms.
A comprehensive approach to UC cost management is essential to ensure companies can unlock the full ROI of their solutions, minimize waste, and reduce unnecessary spending.
The Importance of Cost Management in the UC Estate
Today’s UC estates are complex, and multi-faceted.
Companies are embracing a variety of different solutions to empower their teams, from cloud-based platforms like Microsoft Teams, to on-premises phone systems, applications, and hardware. Managing and optimizing this technological stack is far from straightforward.
Companies now have various components to monitor, from software licenses, to numbers, hardware, and meeting room applications. What’s more, the data they need to track and improve cost management is often distributed across different applications, and presented in different formats, making it difficult to unlock true visibility into the UC estate.
In a complex economic environment, business leaders need a comprehensive solution for aligning business data, and surface insights into opportunities. A comprehensive tool for UC service management and cost analysis, provides organizations with an all-in-one toolkit for streamlining analysis. The right toolkit ensures companies can fully understand UC technology usage, release new funds into strategies for business growth, and reduce expenses.
What’s more, these tools empower companies to access financial savings, without compromising on compliance, exceptional user experiences, or reliable performance.
How to Optimize Cost Management in UC
Effective UC cost analytics and management is crucial to ensuring the use of old equipment and new solutions can be rationalized and optimized. With comprehensive insights, businesses can ensure they’re paying for the right licenses and tools to empower their workforce, with minimal waste.
Unfortunately, in the past, companies have struggled to effectively analyze and manage the costs of their UC estate. To succeed today, companies need tools that allow them to invest in effective strategies for growth and efficiency, such as:
1. Streamlining Asset Utilization (and Controlling Spending)
Optimizing your UC stack is about more than simply investing in the right tools. Companies also need to ensure they’re distributing and using resources effectively. This means investing in a solution that allows for efficient asset utilization tracking, and resource management.
A comprehensive platform can give organizations a user-friendly dashboard, where they can access full visibility into how assets are used and distributed across the workforce, and how much they’re spending on each tool. Whether they’re tracking licenses, telephone numbers, devices, or capacity, businesses can use these tools to effortless monitor and optimize resource utilization.
2. Understanding User Behavior and Business Metrics
In today’s evolving business landscape, different employees need different resources to stay efficient and productive. Not every staff member in your organization will require the same licenses, tools, and hardware. The best way for companies to ensure they’re investing in the right resources is to gather insights into user behavior and business metrics.
A comprehensive UC performance management and cost analytics tool will allow organizations to monitor usage and adoption rates. This means you can compare the number of licenses or tools you purchase, with the number actually being used. As a result, you can allocate resources more efficiently, and reduce unnecessary costs.
3. Consolidating Monitoring Platforms
One of the biggest challenges companies face with UC cost management in today’s world is unifying their insights and data. Crucial information about adoption, usage, and costs is often distributed across a variety of different platforms, harming visibility, and creating data silos.
An efficient platform for UC performance and service management will allow organizations to consolidate the monitoring platforms they rely on for insights. You can align your UC monitoring, netflow data, log analytics, and UC analytics tools into a convenient solution. Some platforms will even integrate with existing systems for incident management.
4. Analyzing Data for Informed Decision Making
While every company is facing increased pressure to reduce operational costs today, it’s crucial to ensure you’re not eliminating tools from your tech stack that are crucial to business productivity. Analytical tools help businesses to gather valuable data from multiple solutions and vendor ecosystems and review it in customizable business dashboards.
These dashboards provide businesses with a way to drill down into specific details that can inform future purchasing decisions. For instance, you can analyze usage, the costs of different tools, and uncover strategies to optimize capacity and performance.
5. Simplifying Discovery and Configuration Management
Finally, to reduce costs in the UC environment without compromising on performance, companies need a toolkit that simplifies discovery and configuration management. An all-in-one tool for performance management and cost analytics makes it easier to track changes in your UC environment and understand how they affect spending.
Companies can use tools infused with intelligence and automation features to schedule reports and facilitate seamless data-driven decision making. This ensures organizations always have the information they need to balance cost management with consistent UC performance.
Taking Cost Management to The Next Level
Unified Communication tools are essential to the continued productivity and success of today’s evolving teams. However, in a world of economic uncertainty, business leaders need to ensure they’re getting the best return on their investments. A comprehensive approach to cost management is essential to driving intelligent decision making, and reducing costs, without harming performance.
With an all-in-one solution for UC performance management and cost analytics, business leaders can access the visibility they need into their UC estate. With end-to-end insights, organizations can make more informed decisions to facilitate growth, without breaking their UC budget.
To find out more, visit VOSS Solutions.
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