Microsoft is enhancing its collaborative notes capabilities for Teams to boost productivity before, during and after calls.

The tech giant is expanding the collaborative notes feature set by enabling participants to create meeting agendas and notes both before and after meetings via the Teams calendar details section. Participants will also be able to produce follow-up tasks.

Teams currently allows users to create and edit meeting notes as outlined above, but it is presently restricted to meeting organisers. This update will rectify that and democratise collaborative notes for all involved in Teams meetings. Albeit, the function to hide the notes will still only be available to meeting organisers.

The Official 365 Roadmap reads:

This enhancement to Collaborative notes enables anyone invited to the meeting to create collaborative meeting notes and agendas both before and after the meeting. This means more collaboration, more efficiency, and an even more seamless teamwork experience.”

The meeting organiser and now the meeting participants can access collaborative notes through the Teams calendar meeting page. Users can copy the notes to other chats and channels, emails, and other documents.

“The Meeting notes will be shown on the right pane of the meeting window, and they can be opened in the browser or on a second monitor,” Microsoft said. “Participants can continue real-time collaboration in meetings. When participants are assigned a task, they will also receive an email notification, synced with Planner and To Do apps.”

Collaborative notes are integrated through Loop, meaning meeting notes will sync across Word, Outlook, Whiteboard, and other Microsoft 365 apps.

The capability will roll out for commercial Teams customers later this month, while it will be generally available in February. It will launch via the Teams desktop client. IT admins can use the SharePoint PowerShell commands to oversee collaborative notes once it’s released.

What Other Major Teams News Has Happened Recently?

It’s been an expectedly busy month for Teams.

Last week, Project Audio Visual unveiled the “first and only” fully certified global network that provides Microsoft Teams Rooms installation and support.

The Microsoft Teams Rooms and UC specialists partnered with more than 36 Microsoft partner businesses to empower global coverage, encompassing procurement, 24/7 support in local languages, and qualified regional engineers available to support in person.

Microsoft also introduced Teams meeting reminders to the Windows 11 Start menu last week. They will be displayed beside the “recently used” and “recommended file list” on the Start menu, although they will not be apparent to non-business users. The reminders are available in Teams’ developer channel as part of its Windows 11 Insider Preview Build 23619, but there isn’t a set timeline on when they will be available for all Windows 11 users.

News broke earlier this month that Teams is coming to Android Auto in February. Android Auto, an app that allows Android phones to connect to a car’s built-in infotainment system, will add Microsoft’s communication and collaboration platform next month, almost a year after first being announced at Google’s I/O 2023 event. Users can join meetings and make calls from their calendar view.

Teams also announced new solutions for retail workers to streamline operations and improve customer experiences. The latest products and services include team communication and collaboration updates, retail store operations, and business management.

For example, the functionality to route announcements to frontline teams based on their location, department, and job role, or the introduction of auto-generated roles and department tagging, making it more straightforward to pass information to the right person at the right time.

Lastly, Microsoft and OneMeta partnered to introduce the latter’s AI-powered translation and transcription Verbum service to Teams. OneMeta’s Verbum software translates and transcribes in over 140 languages and has now reached Microsoft IP Co-sell Ready Status. Practically, the fusion of Verbum with Teams will allow users to communicate in over 140 languages during meetings.



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