The keynote speech on day two of the Teams 10X summit featured tips and tricks to improve your Microsoft Teams experience. 

Teams 10X 2022 is a virtual summit exploring the “tactics and techniques that are helping businesses worldwide use Teams. The two-day events hosted 70 speakers, 70+ meetings, 10,000+ attendees, and 98+ countries. 

Stephen Rose, Senior Product Manager at Microsoft, gave his keynote speech via Teams, sharing some little-known but useful tips on presenting in Teams, shared channels, transcription, webinars, and live events. 

Rose began by sharing some behind-the-scenes insights into feature rollouts at Microsoft: “More GCC (Government Community Cloud) features? 

“Yes, we’d love to, but GCC features are based upon how quickly the government can approve the features and run them through all of its testings. 

“It is not us being slow; it is government. We send them as soon as the feature hits GA (general availability). 

“We send it to them, but unfortunately, it takes them somewhere between 90 days to up to six months from the time it hits GA for them to go through, certify it, and approve it. 

“Trust me; we would love to do it if it were not for the backlog that we see with the US government testing.” 

Present in Teams 

Rose’s first bit of advice centred around presenting in Teams. He told the audience not to share their screens when presenting as it creates a lag and decreases the quality, making it look “fuzzy”. 

The answer is to just do ‘Present’ in Teams. He recommended using Powerpoint Live or Excel Live to make your presentations. 

Other presentation advice included clicking the eyeball symbol beside ‘Stop Sharing’ to prevent people from being able to view your entire presentation deck. Of course, there are times when you may want people to be able to do this. 

There is also a translation button which you can turn on, allowing both speaker and viewer to select from one of 28 different languages. 

Shared Channels

Teams has private channels, internal shared channels, and also Teams connect shared channels. 

If you have a regular channel, anybody can join as it’s public. People can search for it to find it through a private channel and invite others internally to that group. 

Shared channels, however, leverage Azure B2B and it allows you to create a channel inside of it. 

You can invite internal and external users to that channel, and only the people who have been invited can see the content inside. 

It is a private walled-off space inside that channel that your external users can work in. This could be useful if you’re doing a project with an outside company and you want to make sure that everything in there is secure. 

Microsoft Loop 

Rose was unashamedly “loopy for Loop”, he told attendees. A lot of people have Loop but don’t realise, but love it when they see it, Rose said.  

Microsoft Loop is a new app which combines a flexible canvas with components that sync across Microsoft 365. Rose provided a live demonstration, showing how a list could be simultaneously shared and co-authored in the Teams tenant. 

It is different to a shared document because that requires review and approval. Loop enables instant, live collaboration. 

Loop can currently be used in Teams and Outlook. Soon it will be available in Word, Excel and Teams spaces, where all of the Loop conversations will be stored in the same place. 

Microsoft Loop was first announced in 2021, which Microsoft dubbed “the next big breakthrough in Microsoft 365”. 

Transcription

Rose advocates turning on Teams’ transcription feature. The first reason he gave was that it could make it easier for employees whose native language is not the one that the speaker is using. 

Second, some people may find it difficult to hear, or else they may have auditory processing difficulties. Yet more simply find it easier to process visual information. 

The third reason is that switching on transcription enables listeners to turn on live translation if they want to. 

Rose said:

“I have spoken in front of large audiences in India, Sweden, and Singapore. When I turned transcription on, the audience roared with approval. 

“I speak English fast, and I have got a little bit of a Chicago accent. 

“I want to make sure that everybody can get the most out of my session and do it. 

“It also makes me slow down a little bit because if you go too fast, you get out of sync with what’s on the slide, so it does help you pacing.” 

Webinars

Rose walked the audience through setting up a Teams webinar. 

He demonstrated how easy it was to create a webinar, add organisers, set time zones, choose captions, schedule, and other registration features which come with it. 

Other Tips and Tricks

Some other tips and tricks which are popular right now in the Teams community include learning keyboard shortcuts. You can reply to chats by pressing the letter ‘R’ on your keyboard, for example. 

Utilise third-party apps via the ‘Manage Apps’ section in the admin centre. From here, you can manage your third-party apps. Some popular apps to add are Evernote, Adobe, Trello, Polly, and Karma. 

Microsoft Planner integrates with Word, Excel, Forms, and other apps. The task management tool can be added to the Teams platform, allowing workers to use it together, share ideas and create plans. 

UC Today recently compiled a list of six new Microsoft Teams tips and tricks. 

Rose shared some other useful resources for finding out about new Teams features and functionality: “Here are some great links to check out. We have our adoption.microsoft.com, which is awesome.

“There is also my show docs, our new app certification programme for the third-party apps tech community, which has our ‘What’s new in Teams?’ blog every single month. You can see ‘What’s new’ as well as a blog on just about every new feature. 

“You’ll see a lot of great blogs at Ignite and, of course, our Teams feedback site.” 

Teams 10X took place from September 28th – 29th, 2022 and included many of the world’s leading experts in Microsoft Teams. 

Microsoft Ignite, which is set to feature the latest innovations in Microsoft Teams, will be running from October 12th – 14th.

 

 



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