Microsoft has announced that its Adobe PDFs will now open directly in Teams instead of having to pre-select the Acrobat app.

Users will now be able to work on files together with colleagues and stakeholders and make comments and notes.

Adobe claim PDFs are the most popular file format in the world, with an estimated 400 billion PDFs viewed with Adobe products in the last year.

Adobe tools and services are packaged with Microsoft 365 products, most crucially Teams.

Tulika Gupta, Senior Product Marketing Manager, Strategic Partnerships & Integrations, enthused about the development: “These enhanced collaboration capabilities streamline a wide range of document workflows and make incorporating feedback easier and more efficient.”

Previous Issues with PDFs in teams

Gupta outlined the traditional problems for users in the hybrid collaborative era and stated: “PDFs often need to be reviewed several times with team members and other stakeholders. This usually requires sending out emails to provide context (and then, the dreaded follow-up emails), keeping track of who holds the latest copy and reconciling feedback from multiple attachments.

“The numerous logins, switching between apps, and user interfaces often slow us down and take away from productivity.”

Adobe has thus worked to make using PDFS a frictionless experience. Back in May at Microsoft Build, the San Jose-based multinational software firm announced new solutions in Teams to make for a better user experience. The Acrobat app in Teams already facilitates file editing and exporting, with the ability to access Teams chats, channels and Microsoft OneDrive or SharePoint.

Other changes included Single Sign-On, a personal tab and removing the need for context and emails.

When users click on PDFs, they don’t have to do it via the Acrobat app in teams but instead, have the option to set it as their default.

Security Concerns for Collaborative PDFs in teams

But what about the files users collaborate on; where do they go? Gupta returned to the issue of security, something that most Adobe users will be aware of with secure sign-ins and dedicated subscription licences. She said: “PDFs shared or collaborated on are sent to Adobe Document Cloud servers in the region where the user is located for transient processing and then deleted within 24 hours.”

Adobe and Microsoft Developments

Recently Adobe acquired software rival and Google Meet add-on partner Figma for $20 billion while announcing record revenue for its third quarter.

Microsoft continues to enhance Teams and has recently added new features for Meetings, Calling, Devices, Chat, Collaboration, Management and Teams for the Government cloud. These additions are in tandem with the news that Microsoft Teams has made the ‘top right corner’ for Gartner’s Magic Quarter assessment of market leaders in the collaboration space.

 

 



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