If you’re looking for insight into the benefits of Microsoft Copilot, SharePoint may be the perfect platform to help you start your AI journey. Copilot for SharePoint was introduced as part of the “Microsoft 365 Copilot” toolkit earlier this year.
Since introducing Copilot for SharePoint, Microsoft has made several changes to its 365 app collection and AI portfolio. Today’s SharePoint Copilot can do more than simply help you create compelling content and align data.
If you upgrade to the new SharePoint Premium experience, you can even combine all the benefits of Copilot with the AI features of Microsoft Syntex.
Here’s everything you need to know about the abilities of Microsoft Copilot in SharePoint.
What is Microsoft Copilot SharePoint?
Microsoft Copilot SharePoint, or Copilot for SharePoint, is a dedicated generative AI solution specifically designed to support SharePoint users in the flow of work. The basic Copilot experience for SharePoint is included in the $30 per user per month “Microsoft 365 Copilot” package.
This comprehensive add-on (generally available as of November 2023) brings generative AI capabilities to your favorite Microsoft apps. While each version of Copilot for the Microsoft 365 apps run on the same LLMs and leverage data from Microsoft Graph, they have unique capabilities.
For instance, Copilot for Teams can translate, transcribe, and summarize meetings and calls. Microsoft Copilot for SharePoint, on the other hand, focuses on enhancing the features of one of the world’s most flexible content platforms.
According to Microsoft, SharePoint is the foundational tool that powers innovation across the entire Microsoft 365 portfolio. It drives Microsoft Stream video hosting, Microsoft Loop collaboration, and even Viva Topics.
Partners and customers can extend their SharePoint experiences with the SharePoint Framework, Power Platform, and Microsoft Graph.
Copilot adds a new AI-focused element to every SharePoint process, enhancing how users create, share, and govern content in the digital world.
How Does Microsoft Copilot Work in SharePoint?
Building on the framework of Microsoft 365, Copilot, the generative AI assistant in SharePoint, helps users create and manage content more effectively. According to Microsoft, users add 200 petabytes of data to SharePoint every month. That’s a lot of content to manage without a bit of help.
The SharePoint Copilot features the same data security and privacy standards as the rest of the Microsoft 365 ecosystem and helps teams boost productivity and efficiency in the digital world.
With Microsoft Copilot, SharePoint users can rapidly create engaging content, turning words and prompts into sites and pages in seconds. Using a conversational interface, any user can ask Copilot to create an asset and then work with the assistant to edit and refine it.
Users can create SharePoint sites with Copilot from a “start page.” The new start page, introduced this year, allows employees to enter a simple prompt to create a starter site. The Copilot assistant draws information from assets across your ecosystem to populate the site.
It also automatically aligns every page and asset to your company’s brand. If you want to change something, Copilot will work alongside you to configure the site with conversational prompts, improving navigation, settings, and more.
The toolkit can even help authors turn existing content into SharePoint pages. It can transform existing presentations and documents into pages brimming with unique visual content. The tool can also rewrite critical text passages on the page in your brand’s tone of voice.
Microsoft Copilot in SharePoint Premium
With Microsoft Copilot, SharePoint users in any environment can create more impressive content, design pages in seconds, and unlock new levels of creativity. However, there’s also the option to take your AI-driven content management strategy to the next level.
At Microsoft Ignite 2023, Microsoft introduced “SharePoint Premium”. This newly updated version of SharePoint combines all the features of the popular content management tool with Syntex – the AI content understanding, processing, and compliance service.
According to Microsoft, SharePoint Premium doesn’t just come with a significant aesthetic update and new integrations. It also gives users new ways to access Copilot and complementary AI tools.
Here’s what users can accomplish with AI in SharePoint Premium:
Infuse AI into Content Experiences
With Microsoft Copilot, SharePoint users can create content faster and more efficiently with AI suggestions. However, SharePoint Premium takes this experience to the next level.
With the upgrade, users can build new contracts in Word (with Copilot) using standard templates and content assembly features. You can then compare the contract with related options using an AI rules engine to find areas that require additional attention.
After uploading documents to SharePoint, teams can use a new “AI-powered clause analyzer” to examine and identify high-risk content.
Microsoft Copilot SharePoint Content Processing
By combining SharePoint with Syntex in the new “SharePoint Premium” experience, Microsoft is giving users new ways to use AI to tag, secure, and classify documents. You can use Copilot to create automated templates for content development at scale.
Plus, you can leverage Copilot features to translate files and “Stream” videos. The Copilot solution supports multiple languages and can even clean up videos on your behalf, removing pauses and fillers from recordings. Copilot and other AI tools in SharePoint Premium can also:
- Automatically flag files featuring PII (Personally Identifiable Information).
- Fill columns automatically with values from other assets in your ecosystem.
- Automatically classify and label documents.
- Remove sensitive information from documents automatically.
Improve Content Processing with Copilot
The upgraded Microsoft Copilot experience in SharePoint Premium also supports improved content governance. A new “Data Access Governance” (DAG) solution gives users a top-level view of over-shared sites, filed by sharing policy, sensitivity labels, and privacy.
Your Copilot assistant can then deliver AI-driven policy recommendations to teams. The system compares a set of sample sites with well-governed policies to other site across the tenant to help ensure consistency throughout your business landscape.
Copilot on SharePoint can also offer “Content Event Insights,” which showcase essential moments in the content lifecycle. For instance, it can highlight high-volume sharing sessions and large download volumes and what they mean for your business.
Customizing Microsoft Copilot for SharePoint
SharePoint and SharePoint Premium already integrate with many tools across the Microsoft ecosystem. Plus, they work with tools from various network partners in Microsoft’s Content AI Partner Program. This means you can bring more of your data into the same place and use it to enhance the results of your Copilot experience.
Plus, with Copilot Studio, announced at Ignite 2023, users can now make broader changes to their Copilot experiences on any Microsoft 365 app. Copilot Studio allows you to infuse your generative AI assistant with data, workflows, and integrations that suit your specific use cases.
There’s even the option for developers to create their own generative AI Copilots in the Studio platform, which works alongside SharePoint and other tools.
The Evolving Microsoft Copilot SharePoint Experience
With Microsoft Copilot, SharePoint users can elevate their productivity, improve efficiency, boost governance, and manage content more efficiently than ever. For standard SharePoint users, Copilot could be a game-changer, offering an opportunity to streamline tasks and simplify content creation.
With the arrival of SharePoint Premium, businesses will be able to take the benefits of Copilot to the next level. They’ll have access to more AI-powered tools for content classification, transcription, and summarization. Plus, users can adapt their SharePoint Copilot to their specific needs with the new Copilot Studio service.
According to Microsoft, the future of SharePoint will be built on AI. With Copilot at the core, the content management system will bring powerful, intuitive experiences to every user, empowering admins, employees, and business leaders to create and share more impressive content.
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