If you’re searching for a way to boost team productivity and enhance project management, the latest Asana AI tools could be the perfect solution.
Like many technology leaders, Asana has invested heavily in innovative AI models in recent years, introducing tools for everything from resource allocation to content generation. The company recently shared the latest step in its AI roadmap: “AI Teammates.”
Like emerging solutions like Microsoft Team Copilot and Google AI Teammates, this new feature gives companies access to flexible, customizable bots that act as colleagues in the digital workspace, execute tasks, offer advice, and power workflows.
Based on this new release, we thought it was time to look at all of the Asana AI features worth leveraging in your project management processes this year.
What is Asana AI? An Introduction
The Asana AI features, or “Asana Intelligence,” are quickly emerging as a core component of the world-leading project management company’s toolkit. Initially, Asana began introducing AI features to their platform in 2023.
Like many tech companies selling AI-powered productivity tools, Asana says these features will provide companies with digital assistants that can transform the workplace. With Asana AI, you can automate tasks, gain valuable insights into projects, and generate content.
At a glance, there’s a lot of overlap between Asana’s AI features and the solutions you can access with tools like Microsoft Copilot. In Asana, teams can use AI to summarize content, rapidly create comprehensive status updates (based on real-time data), and ask questions about projects.
Like Copilot and Google Gemini, Asana can also save teams time when creating content. It can generate drafts that you can modify based on length and tone. Plus, it can help you design automated workflows, project dashboards, and more.
Notably, unlike most AI assistants for productivity platforms, Asana AI is included with your standard paid plan. It’s not available on the free version of Asana, but you don’t have to pay anything extra to add it to your package if you already have a paid subscription.
The Best Asana AI Features for Productivity
The chances are that Asana will continue to build on its toolkit with more exciting features and capabilities in the years ahead. Based on the release of the new AI Teammate, the company wants to keep up with innovators like Microsoft and Google.
For now, however, these are the most exciting Asana AI features worth using for productivity and project management.
Asana AI Teammates
Let’s start with the latest and perhaps most exciting feature on the platform this year: Asana AI teammate. Like Google and Microsoft’s alternatives, Asana’s intelligent teammates allow companies to create customized “bots” that can contribute to the flow of work.
The Asana AI model can use stored information about past projects and team relationships to assign work to people with the right skills. It can also look for missing information and proactively reach out to employees to gather data to support the flow of work.
Asana’s AI teammate can automate tasks, orchestrate complex workflows at scale, and answer employee questions throughout projects. It can even suggest workflow edits and surface helpful tips and insights upon request. This feature is still in development, but companies can submit a request to join the beta program today.
Smart Status: Improving Collaboration
An AI-powered status feature might not seem like a world-changing solution, but it’s beneficial, particularly in the hybrid workplace. Asana’s “Smart Status” feature doesn’t just show employees when their colleagues are available or busy.
The solution draws data from your workflows and the projects you’ve been working on to create a comprehensive “status update” for your team. It can instantly tell your colleagues everything you’ve been doing, outline your progress toward goals and more. This makes it much easier for supervisors to track distributed staff.
Smart Answers: Asana AI Chat Support
Like Microsoft Copilot or Google Gemini in Workspace, Asana AI can chat with team members about project management. You can use natural language to ask the chatbot questions, and it will draw on all the data it already has within your ecosystem to deliver personalized responses.
You can even instantly copy the answers provided, so you can share them with your team, or add them to project boards.
Smart Summaries: Keeping Teams Up to Date
Thanks to the rise of generative AI, AI summarization is one of the most common features emerging in collaboration and productivity apps. Asana’s Smart Summaries solution can scan through all of the information and data in a project, task, and portfolio and summarize it instantly.
It uses machine learning and artificial intelligence to understand each project’s key points, tasks, and requirements and to guide employees on what to focus on. This is great if you need to stay updated with what’s happening in the workplace.
Smart Fields and Projects: Instant Efficiency
If you’ve ever had trouble filling boards with relevant data, Asana AI can help. The “Smart Fields” feature allows users to generate custom fields and fill boards with essential details automatically. You can create fields based on project context and automatically update them with the latest information.
Companies can use the “Smart Projects” feature to boost workplace efficiency further. Using AI, companies can create customized projects from scratch. The AI system will suggest descriptions, sections, and custom fields based on the project’s name and purpose.
Smart Rules: Asana AI Automation
Asana is excellent for unlocking the benefits of automation. Asana allows companies to create comprehensive workflows with drag-and-drop tools that assist in eliminating repetitive tasks.
With Smart Rules, companies can streamline the process of building those automations. You can automate the “rule creation” process by giving the AI system natural language prompts that tell it exactly what you want to accomplish.
Smart Goals: Intelligent Goal Setting
Another core feature of Asana is the ability to create goals for your entire team and monitor their progress. With Asana AI, companies can enhance the goal-setting process by using intelligence to define more realistic targets.
Asana AI can analyze your existing goals (looking at the title, sub-goals, related work, and description) and offer you suggestions on how to improve them. It can even help business leaders standardize goal setting across the organization, with “success criteria”.
Smart Editor: Content Creation
Smart Editor is a great tool if your team has previously relied on solutions like ChatGPT to generate content. Built directly into Asana, the editing tool can instantly create drafts of anything from task descriptions to comments. To get support, users need only press the “AI Assist” button.
Not only does the Editor create content, but it can also help you improve it. It can give you tips on how to improve formatting or strike the right tone with your intended audience. You can choose from a range of tone options and even instantly change the length of comments and content.
Smart Charts and Smart Onboarding
Currently still in beta mode at the time of writing, Smart Charts and Smart Onboarding are two new Asana AI tools that will further support evolving companies. Smart Charts builds on the content generation capabilities of Asana’s intelligent tools to automatically create charts for teams. It can help you track how work is progressing with convenient visual representations.
Smart Onboarding, on the other hand, is a tool specifically designed to help new hires become familiar with team dynamics, rules, and projects. This could be an incredible tool for enhancing hiring and recruitment efficiency in the years ahead.
The Benefits of Asana AI
The range of Asana AI tools available to businesses today takes project management to the next level. In fact, Asana says that 98% of the top 500 companies that use its platform are already using AI features on a regular basis.
Implemented into your workflows, Asana AI can:
- Boost Proactivity: By analyzing your data, Asana AI can effectively predict potential problems before they happen, identifying bottlenecks or barriers to project success. This can help project managers to proactively alter their strategy to boost efficiency, reduce costs, and improve overall team performance.
- Streamline workflows: Asana AI enhances workflows in various ways. It automates repetitive tasks (like summarization) and suggests methods of boosting workplace efficiency. AI teammates can even assign tasks to staff members automatically and check in on their progress over time.
- Enhance collaboration: With AI in Asana, companies can enhance collaboration between team members, wherever they are. The AI tools make it easier for staff members to share status updates, check in with their colleagues, and communicate effectively. Plus, AI teammates can help keep everyone on the same page during projects.
- Improve resource allocation: Asana AI can improve resource allocation by analyzing bottlenecks, workflows, and opportunities. Teammates can even identify the best people for a task based on their skill set, availability, and other factors.
Are Asana’s Intelligent Tools Safe to Use?
Asana’s AI solutions could definitely transform the future of work, but generative AI tools do come with challenges regarding security and compliance. The good news is that Asana has shared clear insights into its approach to safe and ethical AI implementation.
The company promises that its AI partners never have access to the data that team members generate within the platform. Additionally, data is deleted after each query to minimize the risks of data leaks. You can even learn all about Asana’s AI principles on its website.
Though business leaders will need to implement their own security policies, Asana is transparent about its strategy for data collection and security.
The Future of Asana AI
The growing number of Asana AI features highlights the company’s innovative strategy. Asana is battling to stay on the cutting edge of the industry, introducing features similar to Google and Microsoft.
This approach makes sense when we consider the number of competing AI project management solutions out there. For instance, Slack has its own AI project management solution today: Slack Lists.
If you’re looking for a project management platform that prioritizes innovation, Asana and its AI features could be the perfect solution.
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