Microsoft is launching the OneDrive for Teams app to enhance collaboration and productivity.
The OneDrive for Teams app will replace the Teams Files app and will roll out for the new Teams client this December. The new updates to OneDrive in Teams will roll out to classic Teams in early 2024, but the Files app name will be unchanged. There is also no update to the Files app on Teams mobile.
Noga Ronen, Senior Product Marketing Manager at Microsoft, wrote in an accompanying blog:
The OneDrive app will soon replace the Files app in Teams, giving you consistent and familiar file management experience across all of Microsoft 365. The new OneDrive app takes advantage of all the recent updates made to OneDrive and SharePoint library experiences, bringing you the benefits of performance improvements, new views, and feature enhancements in OneDrive.”
New Teams users will notice that the OneDrive app now appears in place of the Files app in the left-hand navigation.
What are the new Enhancements in the OneDrive for Teams Experience?
The updated OneDrive app consolidates files, Loops, dashboards, and design boards from Microsoft 365 into a unified workspace. Users can access both their created and shared content across Microsoft 365 directly from Teams. Enhanced views and filters encourage efficient file management, allowing rapid retrieval of specific content.
For instance, users seeking a particular file can navigate to the OneDrive app on the left rail navigation bar, leveraging filters based on people, file type, or meetings to simplify the search process. This optimization enhances the overall file management experience, creating a more effective and organized workflow.
OneDrive Home consolidates a user’s recent files and other content, including Loop, Lists, Power BI, or Whiteboard. It doesn’t matter where this content is stored in Microsoft 365. Meanwhile, the “For you” section at the top of the OneDrive home page shows users AI-powered file recommendations with thumbnails and file activity updates.
Any file that’s been shared with a user, irrespective of whether it was shared in a chat, channel, meeting or email, will be displayed in the shared view. It’s a user’s go-to area to discover all the files on which they were collaborating. The meetings view highlights to users their upcoming and past Teams meetings, as well as meeting recordings and shared files.
Because context is vital in file sharing, the “people view” organizes files by the people a user works with. The “Favourites” area means keeping track of important files is now easier. Users can mark any file as a favourite and then access it from their favourites list via OneDrive, Teams, File Explorer, and Microsoft 365 apps. Lastly, the new recycle bin means users can view and restore previously deleted files without leaving the Teams client.
The updated OneDrive app for Teams introduces new capabilities, altering the process of accessing files from third-party storage services in the new Teams interface, meaning users must install the corresponding Teams app for the specific service. These apps are accessible and downloadable by selecting the Apps icon located in the left rail of Teams, ensuring a streamlined and integrated approach to accessing files and aligning with the evolving functionalities of the OneDrive app within the Teams environment.
“At the same time, we continue to enhance Teams platform with deeply integrated experiences and greater IT and end-user controls to enable a seamless collaborative experience on content that is stored on 3rd party cloud platforms,” Ronen wrote. “For example, Teams includes turn off native file upload policy, and auto install approved apps in Teams, and (coming soon) a new admin control for setting the default content app for local files uploaded using drag-drop.”
OneDrive and Copilot
In October, Microsoft announced the “next-generation” of OneDrive, which encompasses new file views, governance controls, creation tools, and Copilot.
From this month, Copilot will be available for Microsoft 365 subscribers to search, organise, and retrieve data from their OneDrive files. Users can ask open-ended questions affiliated with a particular file or request content summaries.
Microsoft first announced Copilot would be integrated with OneDrive at Microsoft Build in May and then again in September. Using Microsoft 365 Chat, users can apply Copilot’s AI capabilities to all Microsoft 365 data, such as OneDrive and SharePoint files. Looking to the future, Microsoft is currently working on new Copilot skills to make it simpler to keep organised on OneDrive. Copilot will be able to create a new folder based on file searches.
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